The Service Charge Dispute Letter Template UK is offered in multiple formats, including PDF, Word, and Google Docs, featuring customizable and printable examples.
Service Charge Dispute Letter Template UK Editable – PrintableSample
Service Charge Dispute Letter Template UK 1. Sender Information 2. Recipient Information 3. Dispute Details 4. Description of the Dispute 5. Supporting Documentation 6. Requested Actions 7. Statement of Rights 8. Response Deadline 9. Declaration and Signatures
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WORD
Examples
[Name of the Property Management Company]
[Company Address]
[City, Postcode]
[Your Name]
[Your Address]
[City, Postcode]
[Your Phone]
[Your Email]
[Date]
Dispute regarding Service Charge for [Property Address]
I am writing to formally dispute the service charge for the property located at [Property Address] for the financial period [Start Date] to [End Date]. My concerns are outlined below.
1. **Inadequate Explanation of Charges:**
The statement provided does not give a clear breakdown of the costs incurred. I request a detailed itemization of the charges.
2. **Unreasonable Charges:**
Certain charges appear to be excessive and not in line with the services rendered. [Specify particular charges, e.g., maintenance fees, management fees, etc.]
3. **Failure to Provide Evidence:**
I have not received the relevant documentation or evidence backing the charges, despite previous requests for information.
I kindly ask that you review the service charge in question and provide an updated statement with the requested documentation. I hope we can resolve this matter amicably and promptly.
Should this matter remain unresolved, I may have to consider further action, including involving relevant housing authorities or seeking legal advice.
[Your Signature (if sending a hard copy)]
[Your Name]
[Name of the Property Management Company]
[Company Address]
[City, Postcode]
[Your Name]
[Your Address]
[City, Postcode]
[Your Phone]
[Your Email]
[Date]
Formal Dispute of Service Charges for [Property Address]
I am contacting you concerning the service charges that I have been billed for the property at [Property Address] for the period of [Start Date] to [End Date]. After reviewing the charges, I have several concerns that I would like to address:
1. **Lack of Transparency:**
The invoice lacks detailed explanations for various charges, such as [List Specific Services]. I require clarity on these expenses.
2. **Previous Agreement Violations:**
It appears that some of the charges violate the terms outlined in our previous agreement regarding service charges. Please review this against section [X] of our agreement.
3. **Inconsistency with Market Rates:**
In comparing these charges with services provided at similar properties, they appear to be significantly higher. I would appreciate your justification for these discrepancies.
I ask that you provide an amended service charge breakdown along with any documentation that substantiates these charges by [Reasonable Deadline, e.g., two weeks from this date].
If we cannot resolve this dispute amicably, I may have no option but to escalate this issue through the [Relevant Authority, e.g., the Residential Property Tribunal].
[Your Signature (if sending a hard copy)]
[Your Name]
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